Policy on Data Privacy


The website is owned and maintained by My Colourful Memories CIC, which is designed as a resource for caregivers of people living with dementia. Additionally, the site is a resource for My Colourful Memories CIC volunteers and independent consultants. 


To prevent spam, we collect the IP addresses of visitors who post comments on our sites. We also collect the browser’s user agent string when a visitor posts a comment.

To determine whether you are using Gravatar, an anonymised string derived from your email address (also known as a hash) may be transmitted to Gravatar.

You may find Gravatar’s Privacy Policy at https://en.gravatar.com/site/terms-of-service. Once your comment has been approved, your profile picture will be visible.

Contact forms Cookies

You can opt-in by storing your name, email address, and website in cookies if you submit a comment on this website. These are for your convenience so that you do not have to enter your details again every time you leave a comment. The cookies will remain active for one year.

On our login page, we will set a temporary cookie to determine whether your browser accepts cookies. Cookies containing no personal information are discarded when you close your browser.

Our system will also set up several cookies when you log in to store your login information and your preferences for screen display. Login cookies last for two days, and screen options cookies last for a year. Your login will remain active for two weeks if you select “Remember Me”. If you log out of your account, the login cookies will be removed.

If editing or publishing an article, an additional cookie will be stored in your browser. A cookie does not contain any personal information but indicates the post ID of the article you just edited. It expires after one day.

Embedded content from other websites

We may include embedded content on our sites (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other website.

Websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with the embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who do we share your data with

We do not sell, distribute or share your personal information with any other third-party company, community group, business, or organization. We collect your personal information purely to provide you with a bespoke service. However, your data may be shared for legal, security, or protection purposes. It may be necessary for us to disclose your data by law or regulations or by competent governmental or judicial authorities. This may be necessary to establish or preserve a legal claim or defence or to prevent fraud or other criminal activities. To protect the rights, property or safety of ‘My Colourful Memories CIC’. and/or to safeguard its service providers, customers or the public. If a free account has not been accessed for six months, it will be deleted. We will delete your details if you have not logged in for six months, and your account is free. This allows us to protect your data and ensure we are not storing unnecessary information.

We retain your data for a period of time.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users who register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

It is strictly prohibited to share resources. 

When you access and download resources from My Colourful Memories CIC or community artist work, you agree not to sell or distribute them. These resources are the property of My Colourful Memories CIC or the artist who created them. It is important to use them respectfully and not copy or distribute the creator’s intellectual property outside of your care home or the location where you downloaded it. Any misuse of the work may lead to the closure of your account.

After downloading any material, artwork, or resources, it is important to recognise and acknowledge the creator’s hard work by refraining from any unauthorized selling or distribution. Please ensure that the content remains in the location where it was obtained. By downloading a resource from My Colourful Memories CIC, you agree not to share files outside of the location where they were initially downloaded from. Your account may be deleted if you have distributed or shared the files without authorisation.

Please be aware that My Colourful Memories CIC cannot be held responsible for any unsafe or irresponsible use of the resources. Additionally, My Colourful Memories CIC is not responsible for any work uploaded by third parties or individuals who have submitted their resources for sale, promotion, or donation to the community.


Failure of either party to insist on strict compliance with any provision of this or any Agreement or to exercise any right or remedy to which it, he, or they are entitled shall not be construed as a waiver thereof, and such failure shall not expand the obligations under this or any Agreement. A waiver of any of the provisions of this or any Agreement shall only be effective if signed by both parties.


This Agreement is governed by English law. The use of this website [and the purchase of our products] constitutes your acceptance of these terms and conditions and your consent to the exclusive jurisdiction of the English courts in all disputes related to it. Whenever any of these terms are deemed invalid or unenforceable (including, but not limited to, the exclusions and limitations set out above), these terms will be severed from the invalid or unenforceable terms, and the remaining terms will remain in force. Company’s failure to amend, modify, vary or supplement these policy provisions without a written agreement signed by authorised representatives of the Company.

Limitations and exclusions 

This site provides information “as is.” According to the law, this company must:

Excludes all representations and warranties with regards to this website and its contents or about any information provided by any affiliates or any other third party, including any inaccuracies or omissions in this website or Company literature; and 

Liability for damages arising from or concerning your use of this website is excluded. Specifically, this includes direct loss, loss of business or profits (whether or not such loss was foreseeable, arose usually, or you have advised this Company of the possibility of such loss), damage to your computer, software, systems, and programs, as well as any direct or indirect, consequential and incidental damages. 

Although this company does not exclude liability for death or personal injury caused by its negligence, exclusions and limitations are only valid to the extent permitted by law. This does not affect your statutory consumer rights. 

 Announcement of Changes

The site reserves the right to modify these terms from time to time as we see fit, and your continued use indicates your acceptance of any changes. Our home page and other key pages will announce any changes to our privacy policies. Whenever we make changes to the way we use the Personally Identifiable Information on our site, customers will be notified to those affected by e-mail or postal mail. Our website will be updated 30 days before any changes are implemented. Therefore, you should reread this statement periodically.

The user and ourselves are bound by these terms and conditions. By accessing this website and/or completing a download or using this website, you indicate that you understand, agree with, and accept the Disclaimer Notice and the full Terms and Conditions. Your statutory Consumer Rights are unaffected.  

It is your responsibility to read the website’s terms and conditions before using, downloading free content, or purchasing subscriptions.

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